Cambodia: Grants Manager, Cambodia

World Learning seeks a Grants Manager for an upcoming USAID-funded civil society project. Duration: 5 years. Recruitment contingent upon successful award of the project.Please transmit: CV or resume not to exceed 3 pages; cover letter (in English) with the post title on the subject line explaining why you are best qualified for this position; and three references within the last 3 years with current contact information (phone, mail address and email address). Cambodian nationals are highly encouraged to apply.

Grants Manager (Full time position)

The Grants Manager will be responsible for the overall management of the project.

Job Responsibilities:

· Administer and manage open competitions for sub-awards;

· Provide overall awards (sub-grants and contracts) management, from start-up to close-out, in administering agreements and contracts;

· Responsible for day-to-day management of the grant-making mechanism including grant competitions, awarding, and monitoring;

· Prepare quarterly financial and activity reports;

· Contribute to the development of annual project work plans for submission to the donor;

· Manage the grant mechanism’s project budget and update spending pipeline on a regular basis;

· Work closely with the Chief of Party, the Finance Team, HQ Agreement Officer and Compliance representatives, and other key stakeholders to develop and maintain the award mechanism.

Grants-Making Mechanism Management

· Coordinate the preparation of solicitations including contributing to the writing and oversee the advertisement of the solicitations.

· Manage program overall work to ensure proper sub-grantee assessments, project start-ups, phase-ins/phase-outs, workshops, meetings, publication, communications, reporting, monitoring and/or evaluation activities all in compliance with program requirements.

· Propose selection criteria to USAID/Cambodia and determine the eligibility of applicants, and, in coordination with USAID/Cambodia, manage the review of proposals, and participate in the technical reviews.

· Work with project staff to ensure proper set up of project accounts, systems, and tools to monitor compliance with agreement terms and conditions; manage spending against budget.

· Ensure proper close out of projects in coordination with project staff.

· Supervise daily administrative and program tasks of program officers and associates.

· Exercise full financial oversight and provide reporting to all stakeholders

Specific to work with Grantees

· Oversee the project support staff , especially in relation to:

o Identifying and processing of travel and logistics for project staff and consultants, including scopes of work, travel arrangements, visas, progress payments or advances, and proper orientation for consultants on procedures.

o Obtaining grantees' annual external or project specific audit reports.

o Reviewing/approving payments to sub-grantees

o Reviewing grantees' Branding and Marking plans

o Reviewing and approving sub-grantees' monitoring and evaluation

o Maintaining proper agreement files for grantees in master filing system.

o Monitoring progress on deliverables by overseeing the review of sub-grantees' quarterly reports.

· Changes to approved work plans and/or requests for international travel.

· General grant and financial management matters.

Agreement/Compliance Issues

· Monitor and facilitate overall compliance of sub-grantees’ agreement implementation with donor and WL requirements

· Conduct pre-award assessment to determine potential partner’s level of risk and necessary mitigation required

· Communicate with donors on compliance issues as necessary.

· Oversee the grant award and modification processes to be implemented by project staff.

· Provide guidance to project staff and grantees on compliance with applicable USG and/or other donor rules and regulations.

· Oversee the requests for procurement approvals and international travel approvals.

· Provide guidance to all issues outside of standard policies and procedures in coordination with the Donor

Capacity Development

· Participate in the organizational capacity assessments of beneficiaries to determine current capacity in grants administration, and provide input in the development of capacity development plans;

· Monitor overall sub-grantees’ progress and performance (as per grant goals and objectives and the capacity development plans);

· Monitor other USAID/Cambodia’s award recipients to track progress towards achieving targets and indicators;

· Strengthen sub-grantees’ overall fiduciary responsibilities, governance and technical capacity in coordination with other technical staff;

· Track other USAID/Cambodia’s award recipients’ compliance to USAID rules and regulations, and provide technical assistance to ensure all gaps are overcome and full compliance is achieved.

Required Qualifications

· Bachelor’s degree (master’s degree preferred) in business or public administration, financial management, organizational development, or equivalent experience in these areas;

· Minimum 5 years of experience related work experience;

· Proven sub-award management experience;

· Working knowledge of USAID compliance related rules and regulations;

· Experience with budget preparation, familiarity with Excel;

· Must be fluent in English and in Khmer.

To apply: Please visit our website www.worldlearning.org and click on the employment tab to submit your application. If you do not see the job you are interested in, please “search all.” Only finalist candidates will be contacted. No telephone enquiries please. Thank you.